x�b```b``ig`�q ��������&�1O�-gOd_�z��9��_v�s�B���� �wؖ�egc+c�ǡ���nξ�=����3cw�"OR��g�c��\�Wx̰�f,�s�%� �.���WlM@l�^GA[�S@���^OC�9��=������Gy��.�95$��y�E~�*D�3 .�i��0Cpo�!/���CGMz-&5�8L��v+����Ȣ _�� ��9���]� �q�S��a�Â��ᑡ@A��*����(ʵ�N�s���,x�GQ���6�%wZ@�Ծ@�{H�EBm�dO��N�W�c?&��6�2�P�6~ ��o�E��Á�~;�{�0�pA��ym�W�z���j4LD��O� �7ZK�\�������؂IM�@����~*���Ʀ�$n�i�=FdR��"ϗ�P���DM:5.7 0�/=v+5T���&Ϋ,�\x���*X�F^���00�t4 ��QH5�� �2�4��R��� �a`RB�%::����LDHI"�((l��oll�"�a��(���u����B���+�B��NM��D�2F �u@4+A+ Ideally, this process will be some type of organizational standard which is repeatable and done on most or all projects when a change is necessary. This Communications Management Plan sets the communications framework for this project. The Senior Quality Specialist will be managed by the Project Manager who will also provide feedback to the functional manager for performance evaluations. Depending on the size of the project, the Project Management Plan can serve as the main planning document for the project (smaller projects), or it can serve as a parent plan with a series of subordinate plans (larger projects). Milestone List. The Project Manager will take the lead role in ensuring effective communications on this project. Upon approval of scope changes by the Change Control Board and Project Sponsor the Project Manager will update all project documents and communicate the scope change to all stakeholders. This is why the quality baseline is included in the Project Management Plan Template. If established boundary controls may be exceeded, a change request will be submitted to the Project Manager. 0000000653 00000 n These process standards are in place to maximize project efficiency and minimize waste. 1 Introduction. As with any task in project management, a project management tool will help you with your project planning. 0000003172 00000 n Technical Writer (1 position) – responsible for compiling all project documentation and reporting into organizational formats. The Project Sponsor is responsible for formally accepting the project’s final deliverable. All Rights Reserved. It includes a Gantt chart to visualize project progress. The Project Manager is also responsible for communicating and tracking all quality standards to the project team and stakeholders. To meet deliverable requirements and expectations, we must implement a formal process in which quality standards are measured and accepted. 0000001513 00000 n Integration Management. The schedule will be maintained as a MS Project Gantt Chart by the SmartVoice Project Manager. Such as project planning, tracking, monitoring, and reporting phases. The Quality Specialists will create and maintain Quality Control and Assurance Logs throughout the project. The project sponsor will participate in reviews of the proposed schedule and approve the final schedule before it is base lined. You should give considerable thought to how you want to manage communications on every project. Before you start creating a project plan, make sure you know all of the … This chart is comprised only of major project milestones such as completion of a project phase or gate review. endstream endobj 1432 0 obj<>/W[1 1 1]/Type/XRef/Index[102 1314]>>stream The Project Manager will present and review the project’s cost performance during the monthly project status meeting. Conduct extensive research. ), The scope change process (who initiates, who authorizes, etc. All change requests will be submitted to the Project Manager who will then evaluate the requested scope change. We have a detailed Change Management Plan Template available on our website. Plan large or small projects. Look back at the Project Charter for information to include in this section. Any approved changes to these milestones or dates will be communicated to the project team by the project manager. A project management template is an effective tool for any project -- big or small, simple or complex. In the event a procurement becomes necessary, the Project Manager will be responsible for management any selected vendor or external resource. 0000002905 00000 n The WBS Dictionary defines all work packages for the SmartVoice Project. The following steps comprise TSI’s organization change control process for all projects and will be utilized on the SmartVoice project: Step #1: Identify the need for a change (Any Stakeholder) Requestor will submit a completed TSI change request form to the project manager Step #2: Log change in the change request register (Project Manager) The project manager will maintain a log of all change requests for the duration of the project Step #3: Conduct an evaluation of the change (Project Manager, Project Team, Requestor) The project manager will conduct an evaluation of the impact of the change to cost, risk, schedule, and scope Step #4: Submit change request to Change Control Board (CCB) (Project Manager) The project manager will submit the change request and analysis to the CCB for review Step #5: Change Control Board decision (CCB) The CCB will discuss the proposed change and decide whether or not it will be approved based on all submitted information Step #6: Implement change (Project Manager) If a change is approved by the CCB, the project manager will update and re-baseline project documentation as necessary as well as ensure any changes are communicated to the team and stakeholders. Planning the process. This section should include discussion on matrixed or projectized organizational structure depending on which is being used for this project. Every effort will be made to proactively identify risks ahead of time in order to implement a mitigation strategy from the project’s onset. The communications requirements are documented in the Communications Matrix below. Work started on work packages will grant that work package with 50% credit; whereas, the remaining 50% is credited upon completion of all work defined in that work package. The project team will also review and validate the proposed schedule and perform assigned activities once the schedule is approved. All project and subsidiary management plans will be reviewed and approved by the project sponsor. Why not just make a roadmap in Excel or Word and call it … CPM is an essential part of project management. Every work package in the WBS is defined in the WBS Dictionary and will aid in resource planning, task completion, and ensuring deliverables meet project requirements. The scope for this project is defined by the Scope Statement, Work Breakdown Structure (WBS) and WBS Dictionary. The Cost Management Plan clearly defines how the costs on a project will be managed throughout the project’s lifecycle. Sample Management Plan 1; Sample Management Plan 2; Sample Management Plan 3 The project manager will also create the project schedule using MS Project 2007 and validate the schedule with the project team, stakeholders, and the project sponsor. ), How the scope is measured and verified (i.e. Changes to any project must be carefully considered and the impact of the change must be clear in order to make any type of approval decisions. The contracts and purchasing groups will review the procurement actions, determine whether it is advantageous to make or buy the items or resource required services internally, and begin the vendor selection, purchasing and the contracting process. All work will be performed internally. Not all projects are concerned with developing source code for a new software product. The Project Manager will provide oversight and management for all procurement activities under this project. This detail should include what the project does and does not include. Provide a summary list of milestones including dates for each milestone. 0000003250 00000 n Be sure to review it and determine if it’s necessary for managing your project. Responsible for ensuring all testing resources are coordinated. The Project Manager, Joe Green, has the overall authority and responsibility for managing and executing this project according to this Project Plan and its Subsidiary Management Plans. A carefully planned project schedule is key to … Project Managers working on small to midsize projects can use Microsoft Excel to visualize, plan and track their projects. The cost baseline for the SmartVoice project includes all budgeted costs for the successful completion of the project. Many organizations have change control boards (CCBs) which review proposed changes and either approve or deny them. It is important that the approach to managing the projects’ scope be clearly defined and documented in detail. Project plans include a lot of details and moving parts. We do not spam or share your email address with others. In today’s post, you’re going to get a comprehensive project management template bundle. The project team will not be co-located for this project and all resources will remain in their current workspace. %%EOF In reality, even if the deliverables are small, you still need to estimate how long each task will take, identify the resources required, and assign activities to team members. Upon the completion of the project, during the closing process, the project manager will analyze each risk as well as the risk management process. To get a better idea of the project planning process, refer to a project management plan template. Grant funding agencies require a well-articulated plan. startxref This template, along with all templates on our site, is based on our experience managing projects in accordance with the standards set by the Project Management Institute. A Project Management Plan explains how to manage the project. This project will result in the development of new voice recognition software and supports TSI’s corporate strategy of providing progressive solutions to clients which improve productivity in both the workplace and home environment. The WBS Dictionary defines the work packages. Responsible for ensuring all testing is complete and documented in accordance with TSI standards. The purpose of the Communications Management Plan is to define the communication requirements for the project and how information will be distributed to ensure project success. Start planning with our Project Plan Template. For larger projects or projects with more complicated procurement management requirements, you can include the Procurement Management Plan as a separate document apart from the Project Management Plan. The WBS for the SmartVoice Project is comprised of work packages which do not exceed 40 hours of work but are at least 4 hours of work. Responsible for working with the Project Manager to create work packages, manage risk, manage schedule, identify requirements, and create reports. The Communications Matrix will be used as the guide for what information to communicate, who is to do the communicating, when to communicate it, and to whom to communicate. The Project Sponsor will review all project tasks and deliverables to ensure compliance with established and approved quality standards. The Schedule Management Plan can be broken out as an appendix to the Project Plan. The SmartVoice Project will require all project team members for the entire duration of the project although levels of effort will vary as the project progresses. The Quality Specialist will have primary responsibility for compiling quality reporting and metrics for the Project Manager to communicate. A successful project requires a detailed and well-planned Project Management Plan. In addition to this Project Plan Template we have a detailed Procurement Management Plan Template available on our website. 0000004091 00000 n In accordance with TSI’s organizational standard, the following will be designated as milestones for all project schedules: Roles and responsibilities for schedule development are as follows: The project manager will be responsible for facilitating work package definition, sequencing, and estimating duration and resources with the project team. All members of the SmartVoice project team will play a role in quality management. The Project Management Plan is a formal, approved document that defines how the project is executed, monitored, and controlled. This section of the Project Management Plan should discuss the WBS, WBS Dictionary, and Schedule baseline and how they will be used in managing the project’s scope. This Project Management Plan template is a good starting point for planning your project; however, be sure to check out our Subsidiary Management Plans for areas which need more focused management. Programmer (1 position) – responsible for coding and programming for the SmartVoice Project. If there are indications that these values will approach or reach the critical stage before a subsequent meeting, the Project Manager will communicate this to the Project Sponsor immediately. This section of the Project Plan should include discussion of the scheduling tool/format, schedule milestones, and schedule development roles and responsibilities. Excessive detail is not necessary in this section as the other sections of the project plan will include this information. It is imperative that all participants arrive to each meeting on time and all cell phones and blackberries should be turned off or set to vibrate mode to minimize distractions. We have a detailed Communications Management Plan Template available on our website. All requirements for SmartVoice must be determined to base design upon, This is the theoretical design for the software and its functionality, All coding completed resulting in software prototype, Complete SmartVoice Testing and Debugging, All functionality tested and all identified errors corrected, Complete Transition of SmartVoice to TSI Production, Completed software and documentation transitioned to operations group to begin production, Meeting to review action register and status, Present metrics and status to team and sponsor, Present closeout of project phases and kickoff next phase, Phase completion report and phase kickoff, Review of any technical designs or work associated with the project, Includes work hours for all project team members for gathering requirements and planning project, Includes work hours for all project team members for work on SmartVoice conceptual design, Includes all work hours for coding of SmartVoice, Includes all work hours for testing (including beta testing) of SmartVoice software, Includes all work hours for transition to operations and project closeout, At least 98% recognition level with 2% or less errors in text, Using standard TSI English language databases, No errors associated with running software with compatible applications, Less than 1% failure rate in beta testing new users to run setup and execute software functionality, Communication requirements based on roles, Identifies who is responsible for managing costs, Identifies who has the authority to approve changes to the project or its budget, How cost performance is quantitatively measured and reported upon, Report formats, frequency and to whom they are presented, Who has authority and responsibility for scope management, How the scope is defined (i.e. Without an appropriate project management plan, a large Project Template which could have benefited an organization immensely may turn into a … The schedule was completed, reviewed by the Project Sponsor, and approved and base-lined. Responsible for assisting the Project Manager in Configuration Management and revision control for all project documentation. They are the initiation phase, the planning phase, the execution phase and the closure phase. All project deliverables should be defined in order to provide a foundation and understanding of the tasks at hand and what work must be planned. The Project Manager will also measure performance as it relates to the vendor providing necessary goods and/or services and communicate this to the purchasing and contracts groups. Now that you understand the importance of using a simple project plan template, it’s time to talk about how to create one. Include an … It is imperative that the team ensures that work is completed at an adequate level of quality from individual work packages to the final project deliverable. This will help to clarify what is included in the project and help to avoid any confusion from project team members and stakeholders. 1416 0 obj <> endobj Here the Project Plan Template discusses how you plan to staff the project. Financial performance of the SmartVoice Project will be measured through earned value calculations pertaining to the project’s cost accounts. Cost variances of 20%, or +/- 0.2 in the cost and schedule performance indexes will change the status of the cost to red or critical. Based on this analysis, the project manager will identify any improvements that can be made to the risk management process for future projects. The SmartVoice Project must meet the quality standards established in the quality baseline. w�Щ0Y�P��`����R����@I��b��x~����M������;ep1Nl�c\����ƒ���:D7�1�����t�aP;P͐���������8C��Ol����T��\� -b```2L�|~m% �N� By leveraging our reputation for superior quality and user-friendly products, and capitalizing on new technology, TSI can position itself as the premier provider of effective and easy to use voice recognitions software in today’s marketplace. This plan identifies and defines the roles of SmartVoice project team members as they pertain to communications. The project will use earned value metrics to track and manage costs and the cost baseline provides the basis for the tracking, reporting, and management of costs. Testing Specialist (1 position) – responsible for helping establish testing specifications for the SmartVoice Project with the assistance of the Project Manager and Programmers. Despite its simplicity, it actually doesn’t leave out the important factors that a planning document should have. The Senior Programmer will be managed by the Project Manager who will provide performance feedback to the functional manager. All change requests will be logged in the change control register by the Project Manager and tracked through to completion whether approved or not. Project management templates serve many purposes. A successful project requires a detailed and well-planned Project Management Plan. Staffing requirements for the SmartVoice Project include the following: Project Manager (1 position) – responsible for all management for the SmartVoice Project. Informal Communications: While informal communication is a part of every project and is necessary for successful project completion, any issues, concerns, or updates that arise from informal discussion between team members must be communicated to the Project Manager so the appropriate action may be taken. This section of the Project Plan Template contains the cost baseline for the project upon which cost management will be based. 1416 17 If it is determined that the impacts will exceed the boundary conditions then the change will be forwarded to the Project Sponsor for review and approval. Include a Resource Calendar as part of your project plan. The project plan is applicable to all types of IM/IT projects regardless of size, complexity or criticality. Scope Statement, WBS, WBS Dictionary, Statement of Work, etc. When Do I Use the Project Plan Template? If there are any scheduling delays which may impact a milestone or delivery date, the project manager must be notified immediately so proactive measures may be taken to mitigate slips in dates. You can use a predefined template to create a new project with a single click. The software must meet or exceed the quality baseline values in order to achieve success. The Senior Quality Specialist is also responsible for maintaining quality control and assurance logs throughout the project. To sum it all up, this template flawlessly combines simplicity and functionality. Upon acceptance of the scope change request the Project Manager will submit the scope change request to the Change Control Board and Project Sponsor for acceptance. Any delegation of approval authority to the project manager should be done in writing and be signed by both the project sponsor and project manager. Total Software Incorporated (TSI) has recently approved the SmartVoice project to move forward for project initiation within the research and development (R&D) group. 0000008234 00000 n State the scope of the project in this section of the Project Management Plan. 0000005306 00000 n Once this is achieved the project sponsor will review and approve the schedule and it will then be base lined. The WBS provides the work packages to be performed for the completion of the project. A successful project requires a detailed and well-planned Project Management Plan. Project Budgeting ▶ Download 3 different types of project budget templates, for simple to complex … Thousands of downloadable deliverables, project plans, presentations, and checklists to help boost your project management productivity. The SmartVoice Project Sponsor will chair the CCB and any changes to project scope, cost, or schedule must meet his approval. For larger or more complex projects, the Quality Management Plan may be included as an appendix or separate document from the Project Management Plan. The project team is responsible for participating in work package definition, sequencing, duration, and resource estimating. Find the Best Project Management Template for Projects of All Sizes. The Project Manager will then ensure these procurements are reviewed by the Program Management Office (PMO) and presented to the contracts and purchasing groups. ProjectManager.com’s award-winning project management system combines powerful project planning and scheduling features with collaboration tools for teams. To learn more about project management plans, you can scroll on and pick out a project management plan example or two while you’re at it. Any corrective actions will require a project change request and be must approved by the CCB before it can be implemented. Work Breakdown Structure (WBS) Template. Here are a few project plan templates based on the guidelines above: 1. The remaining member of the project team, as well as the stakeholders will be responsible for assisting the Project Manager and Quality Specialists in the establishment of acceptable quality standards. For the sake of keeping it simple, we’ll break this part down into steps. This acceptance will be based on a review of all project documentation, testing results, beta trial results, and completion of all tasks/work packages and product functionality. Excel Budget Template. Start with a flexible project plan template. The Project Manager will be responsible for managing and reporting on the project’s cost throughout the duration of the project. © Project Management Docs. Email should be distributed to the correct project participants in accordance with the communication matrix above based on its content. This Project Management Plan template is a good starting point for planning your project; however, be sure to check out our Subsidiary Management Plans for areas which need more focused management. For each process used throughout the project, the Project Manager will track and measure quality against the approved standards with the assistance of the Quality Specialists and ensure all quality standards are met. The Project Manager will negotiate with all necessary TSI functional managers in order to identify and assign resources for the SmartVoice Project. The schedule baseline and work breakdown structure (WBS) should be created in Microsoft Project. Project Management Templates Use these free PowerPoint and Excel templates to create a professional project roadmap for your next stakeholder meeting. The Project is scheduled to last one year with standard 40 hour work weeks. Start With Your Free Marketing Project Management Plan Template. The SmartVoice Project schedule was derived from the WBS and Project Charter with input from all project team members. The template includes instructions to the author, boilerplate text, and fields that should be replaced with the values specific to the project. The scope statement from the project charter should be used as a starting point; however, the project plan needs to include a much more detailed scope than the charter. Activity sequencing will be used to determine the order of work packages and assign relationships between project activities. Scope management for the SmartVoice Project will be the sole responsibility of the Project Manager. [This document is a template of a Project Management Plan document for a project. These will be reported and if it’s determined that there is no or minimal impact on the project’s cost or schedule baseline then there may be no action required. It sets the format and standards by which the project costs are measured, reported, and controlled. <]>> Cost and Schedule Performance Index (CPI and SPI respectively) will be reported on a monthly basis by the Project Manager to the Project Sponsor. xref In this section you should provide an overview of your communications management approach. Gantt charts and project scheduling software – tools to plan and track projects. This portion of the Project Management Plan Template discusses how quality management will be used to ensure that the deliverables for the project meet a formally established standard of acceptance. Explore Asana created templates and find one for your next project. The below chart lists the major milestones for the SmartVoice Project. This should include a high level description of the project and describe the projects deliverables and benefits. The SmartVoice boundary conditions are: CPI less than 0.8 or greater than 1.2 SPI less than 0.8 or greater than 1.2. Quality Specialist (1 position) – responsible for assisting the Project Manager and Senior Quality Specialist in creating and tracking quality control and assurance standards. Based on feedback and input from the Project Manager and Stakeholders, the Project Sponsor is responsible for the acceptance of the final project deliverables and project scope. Project-related documents are created using different authoring tools such as Excel, Microsoft Project, Google Sheets, and PowerPoint. The project team will consist of personnel from the coding group, quality control/assurance group, technical writing group, and testing group. The Project Manager, Sponsor, and Stakeholders will establish and approve documentation for measuring project scope which includes deliverable quality checklists and work performance measurements. Working within the cost management guidelines is imperative for all project team members to ensure successful completion of the project. This section of the project management plan template should provide a summarized framework of the project and its purpose. The approach for managing risks for the SmartVoice Project includes a methodical process by which the project team identifies, scores, and ranks the various risks. Meeting minutes will be distributed no later than 24 hours after each meeting is completed. Email: All email pertaining to the SmartVoice Project should be professional, free of errors, and provide brief communication. A project template is a predefined framework that helps you quickly and easily start a project. The project manager will work with the project team, contracts/purchasing department, and other key players to manage the procurement activities. Senior Quality Specialist (1 position) – responsible for assisting the Project Manager in creating quality control and assurance standards. 0000005563 00000 n Using earned value calculations, the Project Manager is responsible for accounting for cost deviations and presenting the Project Sponsor with options for getting the project back on budget. The Project Schedule Baseline and Work Breakdown Structure are provided in Appendix A, Project Schedule and Appendix B, Work Breakdown Structure. It should be a short paragraph or two summarizing the approach to risk management on this project. trailer The primary goal of making a quality management plan is to ensure that the project deliverables are of adequate quality and fit for the software requirements. Activity duration estimating will be used to calculate the number of work periods required to complete work packages. Costs may be rounded to the nearest dollar and work hours rounded to the nearest whole hour. You plan projects and create powerful best Gantt charts online quickly as the app schedules tasks automatically. Since risk management is a science in itself, we have many risk management templates available on our website. Additionally, the Project Sponsor will sign off on the final acceptance of the project deliverable. Use them to present business project schedules, reports, roadmaps, timelines (and much more) in a clear and concise way. If there are any decisions which must be made by specific individuals—for example authorizing additional funding by the project sponsor—this should also be stated here. Quality Management Plan. Once a preliminary schedule has been developed, it will be reviewed by the project team and any resources tentatively assigned to project tasks. Variances of 10% or +/- 0.1 in the cost and schedule performance indexes will change the status of the cost to yellow or cautionary. The project manager is responsible for communicating with organizational managers on the progress and performance of each project resource. The Cost Management Plan: For complex or large projects the Cost Management Plan may be included as an appendix to the Project Plan or as a separate, stand-alone document. This is an effective way to provide oversight and ensure adequate feedback and review of the change is obtained. This section of the project management plan template gives you an place where you should also identify who has approval authority for changes to the project, who submits the changes, how they are tracked and monitored. Registration will ensure you're notified project management templates and articles as they become available. This software will meet or exceed organizational software standards and additional requirements established in the project charter. Generally, the Communications Management Plan defines the following: For larger and more complex projects, the Communications Management Plan may be included as an appendix or separate document apart from the Project Management Plan. All funding decisions will also be made by the project sponsor. This section of our project management plan template provides a summary of the Scope Management Plan in which it addresses the following: We have a detailed Scope Management Plan Template available on our website which can be included as an appendix to the Project Management Plan for larger or more complex projects. These will be reported and require corrective action from the Project Manager in order to bring the cost and/or schedule performance indexes back in line with the allowable variance. This section of the Project Management Plan should include the quality baseline for the project. In recent years, projects have become the norm in every business field – from IT to construction, from marketing to legal or education. 0000002019 00000 n There may be smaller milestones which are not included on this chart but are included in the project schedule and WBS. ), Who is responsible for accepting the final project deliverable and approves acceptance of project scope, Completion of scope statement and WBS/WBS Dictionary. They will also work to ensure that all quality standards are met and communicate any concerns regarding quality to the Project Manager. The scope of this project also includes completion of all documentation, manuals, and training aids to be used in conjunction with the software. The project manager will work with all resources to perform project planning. While voice recognition software is currently available, TSI believes that new technological developments will enable our team to develop a solution far superior to what is currently available. Whether you’re planning a product launch or marketing campaign, Asana has a project management template to help you organize, track, and complete your next initiative. The WBS can be exported from the MS Project file. The Procurement Management Plan should be defined enough to clearly identify the necessary steps and responsibilities for procurement from the beginning to the end of a project. Look for the detailed Risk Management Plan Template, Risk Register Template along with our article on how to perform a risk assessment meeting. It should also include which organizations will provide resources for the project and any resource constraints or limitations. Some resources may be needed for the entire length of the project while others may only be required for a portion of the project. 0000000016 00000 n It includes 27 slides. This section of the Project Plan provides a general framework for the approach which will be taken to create the project schedule. To keep everything documented and organized, snag this free template. The resource calendar identifies key resources needed for the project and the times/durations they’ll be needed. Any procurement actions exceeding this amount must be approved by the Project Sponsor. Below are links to sample management plans. In addition to this project plan template we have a detailed Cost Management Plan Template available on our website. Any team member or stakeholder may submit a change request for the SmartVoice Project. Project plan templates. The Risk Register for this project is provided in Appendix C, Risk Register. 0 The separate Schedule Management Plan is suitable for larger projects or projects where the schedule management is more formalized. If any changes are proposed and approved by the Project Sponsor and CCB, the Project Manager is responsible for communicating the changes to the project team and updating all project plans and documentation. x���A 0ð4Gp\Gc���������z�C. 1418 0 obj<>stream Plot your project schedule visually with a Gantt chart. The project team will be a matrix in that team members from each organization continue to report to their organizational management throughout the duration of the project. Quality Checklists, Scope Baseline, Work Performance Measurements, etc. Feasibility studies and the definition of IM/IT requirements, 3. If the email is to bring an issue forward then it should discuss what the issue is, provide a brief background on the issue, and provide a recommendation to correct the issue. This Project Management Plan template is a good starting point for planning your project; however, be sure to check out our Subsidiary Management Plans for areas which need more focused management. This section should include quality roles and responsibilities, quality control, quality assurance, and quality monitoring. The Quality Specialist will be managed by the Project Manager who will provide feedback, along with the Senior Quality Specialist to the functional manager for performance evaluations. Proposed scope changes may be initiated by the Project Manager, Stakeholders or any member of the project team. This section should describe, in general terms, the roles and authority of project team members. All budget authority and decisions, to include budget changes, reside with the SmartVoice Project Sponsor. The scope of TSI’s SmartVoice project includes the planning, design, development, testing, and transition of the SmartVoice voice recognition software package. A project management plan may consist of one document or a collection of component documents that provide extra detail for specific planning areas, such as the schedule, the work breakdown structure, or the stakeholder analysis. These improvements will be captured as part of the lessons learned knowledge base. To make project management even easier, we let our users prioritize tasks, indent and outdent, set dependencies in one click, durations and progress right on a Gantt chart online by dragging and dropping tasks and their attributes. Quality control for the SmartVoice Project will utilize tools and methodologies for ensuring that all project deliverables comply with approved quality standards. It should be written as an Executive Summary for the Project Management Plan. The Project Manager and team will determine the impact of the change on the schedule, cost, resources, scope, and risks. A detailed Quality Management Plan Template is available for use on our website. The Project Manager will work with the project’s quality specialists to establish acceptable quality standards. Specific phases of an I… By having a solid communications management approach you’ll find that many project management problems can be avoided. The Testing Specialist will be managed by the Project Manager who will also provide feedback to the functional manager for performance evaluations. The project team and resources must agree to the proposed work package assignments, durations, and schedule. They can help teams set goals, assign tasks, manage expenses, monitor progress, stay on schedule, and move a project from one milestone to the next. As it relates to the project management body of knowledge, change management concerns changes to the project scope, to all baselines, project plans and documents. A project management plan is a means to ensure the grant's objectives are met in a timely manner, within the budget and according to a specified timeline. The template includes instructions to the author, boilerplate text, and fields that should be replaced with the values specific to the project. As for projects, you must define the prerequisites for project templates. When planning a large project, it can help to break things down into smaller, more manageable pieces. Earned value calculations will be compiled by the Project Manager and reported at the monthly project status meeting. %PDF-1.4 %���� All attachments should be in one of the organization’s standard software suite programs and adhere to established company formats. 0000001722 00000 n Failure to clearly establish and communicate project scope can result in delays, unnecessary work, failure to achieve deliverables, cost overruns, or other unintended consequences. Be sure to check out the detailed Schedule Management Plan Template available on our website. [This document is a template of a Project Management Plan document for a project. O ur change management plan template is designed to assist the planner in developing a subsidiary plan to the project management plan. For complex or large projects the Change Management Plan may be included as an appendix to the Project Management Plan or as a separate, stand-alone document. If a project team member is not required for a full 40 hour work week at any point during the project, their efforts outside of the SmartVoice Project will be at the discretion of their Functional Manager. 0000002161 00000 n Obviously, planning comes in after you’ve initiated the project but before it’s executed. Quality Specialists will recommend tools and methodologies for tracking quality and standards to establish acceptable quality levels. Without a thorough Quality Management Plan, work may be completed in a substandard or unacceptable manner. Quality management is the process by which the organization not only completes the work, but completes the work to an acceptable standard. This part of the Project Plan should describe your change control process. If any changes are proposed and approved by the Project Sponsor and CCB, the Project Manager is responsible for communicating the changes to the project team and updating all project plans and documentation. The Technical Writer will be managed by the Project Manager who will also provide feedback to the functional manager for performance evaluations. The scope of this project does not include any changes in requirements to standard operating systems to run the software, software updates or revisions. Task-focused project plan template This project plan template focuses on tasks instead of deliverables or milestones. Although they vary according to industry, project-planning processes are the more traditional project elements. It’ll make putting advice into practice much easier. Effective schedule management is necessary for ensuring tasks are completed on time, resources are allocated appropriately, and to help measure project performance. Quality assurance for the SmartVoice Project will ensure that all processes used in the completion of the project meet acceptable quality standards. 0000004758 00000 n Plan in sprints or plan waterfall projects on the interactive Gantt … The Introduction provides a high level overview of the project and what is included in this Project Management Plan. Project completion will occur when the software and documentation package has been successfully executed and transitioned to TSI’s manufacturing group for production. Projects can cover: 1. Business cases, 2. Resource estimating will be used to assign resources to work packages in order to complete schedule development. Download this free Project Management Plan template and use it for your new project. If you are looking for editable and good looking project plan PowerPoint template slides, look no further. Provide a summary list of milestones including dates for each milestone. This part of the Project Plan provides a general description for the approach taken to identify and manage the risks associated with the project. This information must be agreed to by the Project Sponsor and Functional Managers prior to beginning the project. The Simple Project Management Plan Template simplifies project management planning in your stead, thus making it easier and faster for your convenience. If the change is approved by the Project Sponsor then it will be implemented by the Project Manager who will update the schedule and all documentation and communicate the change to all stakeholders in accordance with the Change Control Process. The project manager must ensure that the plan facilitates the successful completion of the project and does not become an overwhelming task in itself to manage. During all project meetings the timekeeper will ensure that the group adheres to the times stated in the agenda and the recorder will take all notes for distribution to the team upon completion of the meeting. The Project Manager is authorized to approve all procurement actions up to $50,000. The project management life cycle is made up of four phases. Also, project management templates in excel are easily available and categorized for major phases of the project. The SmartVoice Project will consist of a matrix structure with support from various internal organizations. The Quality Specialists are responsible for working with the Project Manager to develop and implement the Quality Management Plan. The quality baseline is the baseline which provides the acceptable quality levels of the SmartVoice Project. With this CPM Template from Vertex42, determine the most critical task… 0000002867 00000 n Project Management Software Tools Task lists, schedules, file sharing, comms, analytics & reporting – these tools do it all. These definitions include all tasks, resources, and deliverables. Usually, the goal of a planning process is to benefit the organization by changing a process, offering a product, or solving a problem. The project stakeholders will participate in reviews of the proposed schedule and assist in its validation. Additionally, customers understand that our products may be applied to a wide range of uses for business and personal functions. The most likely and highest impact risks were added to the project schedule to ensure that the assigned risk managers take the necessary steps to implement the mitigation response at the appropriate time during the schedule. It is important for all projects to clearly define and communicate quality standards and the quality baseline serves this purpose. Any proposed changes to the schedule will follow TSI’s change control process. The purpose of this baseline is to provide a basis for ensuring that quality can be measured to determine if acceptable quality levels have been achieved. The schedule baseline provides a reference point for managing project progress as it pertains to schedule and timeline. Plan. A project team directory is also included to provide contact information for all stakeholders directly involved in the project. The Project Manager should be included on any email pertaining to the SmartVoice Project. This work breakdown structure template for Excel will help you plan out your project phases, along with the tasks and deliverables required for … Activity definition will identify the specific work packages which must be performed to complete each deliverable. It also includes a communications matrix which maps the communication requirements of this project, and communication conduct for meetings and other forms of communication. Be sure to consult our Work Breakdown Structure Template. Senior Programmer (1 position) – responsible for oversight of all coding and programming tasks for the SmartVoice Project as well as ensuring functionality is compliant with quality standards. The Project Manager is responsible for planning, creating, and/or managing all work activities, variances, tracking, reporting, communication, performance evaluations, staffing, and internal coordination with functional managers. Use it for smaller projects with a small number of tasks and dependencies. These guidelines may include which level of the WBS cost accounts will be created in and the establishment of acceptable variances. The Quality Specialists will assist the Project Manager in verifying that all quality standards are met for each deliverable. If you want to know what is a project plan, be sure to go to our blog and read the blog entry titled, “What is a Project Plan?”. It will serve as a guide for communications throughout the life of the project and will be updated as communication requirements change. Responsible for scribing duties during all project meetings and maintaining all project communication distribution lists. Quality Management Plan is a well-defined set of documents and information to efficiently manage the quality throughout the software development project starting from planning to the software deployment. The Project Manager is responsible for implementing the Quality Management Plan and ensuring all tasks, processes, and documentation are compliant with the plan. Start planning with our Project Plan Template. This section of the Project Plan is where you outline the overall management approach for the project. For the SmartVoice Project, control accounts will be created at the fourth level of the WBS which is where all costs and performance will be managed and tracked. This section of the project plan template should also mention or discuss actions taken if any changes to the milestones or delivery dates are required. Start planning with our Project Plan Template. TSI has been successful in gaining market share because of its aggressive pursuit of product quality, ease of use, flexibility, and customer service. This may be a simple project management spreadsheet an Excel project tracker or something even more complicated like an Excel project management dashboard. The project manager will obtain schedule approval from the project sponsor and baseline the schedule. 0000004511 00000 n Risk managers will provide status updates on their assigned risks in the bi-weekly project team meetings, but only when the meetings include their risk’s planned timeframe. The Project Manager is responsible for quality management throughout the duration of the project. Top 20+ project management template excel spreadsheets of the year 2020 are related to scheduling, tracking, planning, risk management, and budgeting. Project team directory for all communications is: Meetings: The Project Manager will distribute a meeting agenda at least 2 days prior to any scheduled meeting and all participants are expected to review the agenda prior to the meeting. This section of the Project Management Plan provides an overview of the purpose, scope and objectives of the project for which the Plan has been written, the project assumptions and constraints, a list of project deliverables, a summary of the project schedule and budget, and the plan for evolving the Project Management Plan.
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